13 Ways to Celebrate a Remote Employee's Birthday

Cassy Aite
April 3, 2024
How to Celebrate a Remote Employee's Birthday | Hoppier

Do you have a remote colleague or team member whose birthday is coming up? And you want to ensure they feel appreciated and celebrated despite the distance? 

While planning a celebration for someone who's not physically present is challenging — you can't exactly surprise them in person — there are plenty of creative ways to make their special day unforgettable.

In this blog post, we've got you covered with a variety of thoughtful and unique ideas for celebrating a remote employee's birthday. 

Whether it's organizing a virtual party with games and activities, sending a heartfelt e-card, or curating a personalized gift box filled with their favorite goodies, these ideas will show your remote employee they're an essential part of the team, even from afar. 

So, let's dive into some exciting and meaningful ways to make your remote employee's birthday celebration one to remember!

1. Host a virtual cake-cutting celebration

Two girls holding balloons

What better way to celebrate your remote employee’s birthday than a virtual cake-cutting ceremony?

This not only allows the whole team to come together and share the excitement of the occasion, but it also shows the one being celebrated they’re valued and appreciated.

Send the perfect cake personalized with a special message to the birthday boy/girl’s house, and encourage everyone to dress up for the virtual ceremony. Get them to don party hats, blow party horns, and all the jazz when singing “Happy Birthday.”

Be sure to send out invitations to the virtual party at least a week in advance and include the date, time, and virtual platform information, as well as any special instructions or requests. You can also consider setting a theme for the virtual celebration like Disco Party, Hawaiian Luau, or 80s Night to add that extra level of excitement and fun to the occasion.

2. Send a birthday care package

A birthday care package is the easiest and arguably the most effective way to make your remote employees feel valued. But before sending one, make sure you know their likes and dislikes. 

Do they have any hobbies or interests you could include in the gift box? Are they a sweet or savory person? Do they prefer receiving gift cards or do they like tangible small gifts?

Based on the information you have, select items that will appeal to your employee. For example, if they're a coffee lover, consider adding some gourmet coffee beans, a mug, and some snacks to enjoy with their coffee.

Add some tissue paper or confetti to make your gift box look more festive, a personalized note for that special touch, and get it shipped through a reliable shipping service.

With a little effort (and lots of thorough research), you'll successfully create a memorable birthday experience for your remote employee that they will appreciate and cherish for years to come.

3. Share treats with everyone on your team

Remember those days in school when we used to hand out treats to our classmates on our birthdays? Why not bring back that same feeling of joy for your remote employees?

It's a small gesture that can make a big impact on your team's morale — and, of course, the birthday boy/girl. But don't just grab any old snacks from the grocery store. Take the time to think about your team's preferences and dietary restrictions, and choose treats that everyone can enjoy. 

You could opt for classic snacks like chips, popcorn, and chocolate, or consider healthier options like fresh fruit, granola bars, or nuts. If you don't want to take chances, send your remote team members Hoppier virtual cards to pick up things they like. 

We have partnerships with Starbucks and Dunkin’ for fresh morning coffee and snacks, as well as Wine.com and Alcohol Delivery if you want to treat them to delicious cocktails.

Hoppier virtual card benefits

If this sounds good, you can get started with Hoppier today.

4. Send a signed e-card 

Use platforms like Blue Mountain, Hallmark, and Canva to send a signed e-card wishing your remote employee a happy birthday. You can choose from a variety of templates and personalize the card however you want, with text, images, or even music. 

When browsing through the available designs, keep in mind the recipient's personality and interests. Most importantly, don’t forget to add a personal message or greeting to the card. While a simple "Happy Birthday" works, we recommend sending a more elaborate statement expressing your appreciation for the recipient and wishing them a wonderful day.

After sending the e-card, follow up with the recipient to make sure they received it and to wish them again live. You can also ask if they enjoyed the card and if there's anything else you can do to make their day special.

5. Set up a remote employee birthday program

You can set up an awesome birthday program that will leave them feeling appreciated and valued. 

First things first, you need to note down all the birthdays of your remote team members and put them in a shared calendar or database that everyone on your team can access. This way, you won't miss a single birthday, plus everyone will be in the loop on upcoming celebrations.

Next, it's time to get creative! 

Think about how you want to recognize your remote employees' birthdays. You could send a personalized card, a thoughtful gift, or even host a team lunch. The possibilities are endless! Of course, it's important to make sure that your birthday program is inclusive and respectful of everyone's preferences and cultural practices. Take the time to develop guidelines that are sensitive to each employee's needs.

Once your program is ready to go, make sure to communicate it clearly to your remote employees. Let them know what to expect on their special day, and encourage them to share their birthday preferences with you.

Finally, it's time to put your plan into action! Make sure that each employee's birthday is recognized timely and suitably. Do this right, and you'll see the positive impact employee recognition has on workplace motivation and overall job satisfaction.

6. Give them the morning off

Who wouldn't want to start their special day feeling relaxed and refreshed? But for many remote employees, that's not always the case. The hustle and bustle of finishing house chores before starting work can be a real downer, especially on their birthday.

But here's an idea that's sure to brighten their day: why not offer them a half day or morning off? By doing so, you'll give them the chance to enjoy a leisurely start to their day, and they'll be able to celebrate their big day in style.

Be sure everyone's in the loop about this arrangement. Inform the employee and the rest of your team about their special morning off in advance so that everyone can plan their workloads accordingly.

7. Do a company-wide shoutout

A company-wide shoutout to remote employees is a great way to recognize and celebrate their contributions to the team on their birthdays. 

It doesn't even matter whether you do it via email, on Slack, or publish on company social media accounts. Simply write a meaningful message highlighting their contributions to the team, their hard work, and any specific achievements or accomplishments they're proud of. End it with a sweet birthday wish, letting them know they're valued and special, and you'll have a great present set. 

While you're at it, encourage other team members to join in the celebration by adding their own birthday wishes or messages of appreciation. The more, the merrier!

8. Make their wishlist come true

When celebrating your remote employees' birthdays, sending a birthday gift is a no-brainer. But how do you know what to get them? And how do you stay on top of what each and every employee likes?

You obviously don't want to waste your money on something they won't use or appreciate, so why not ask them to share their shopping wishlist with you? This will not only give you an idea of what they like but also show them you care about their interests and preferences.

Once you have their wishlist, take the time to browse through it and pick out an item that fits your budget. Then, have it shipped directly to their doorstep. Consider adding a personal message with the gift to add that special touch.

But here's another idea that is equally effective and less time-consuming: send them Hoppier cards!
With Hoppier, you can give your employees gifts they actually desire on their birthdays. To start, set up a gift card balance and choose from our large and diverse range of vendors. You can also pick the card colors and add your corporate logo for an on-brand look and feel.

Customize your hoppier card

What's more, our vendors guarantee the safe delivery of orders directly to your employees' homes, no matter where they are located. Easy peasy, right?

Experience the magic of Hoppier virtual gift cards today.

9. Create a customized birthday playlist

A customized birthday playlist for remote employees is a fun and personalized way to show them that you care and appreciate them. 

Personalization is key, so start by asking your remote employee to share their favorite songs or music genres with you. This will help you curate a playlist that fits their specific music preferences. To make it even more special, look for songs with celebratory or upbeat vibes. And don't forget to prioritize songs that have a special meaning to the employee or are specifically related to birthdays.

Creating the playlist is easy with platforms like Spotify. Make sure to give it a title that clearly indicates it's a birthday playlist, and consider adding a thoughtful message or description explaining why it was created.

Sharing the playlist with the rest of the team is a great way to get everyone in on the birthday festivities, even if they're not physically together. They can listen to the tunes and celebrate virtually with their colleagues.

8. Add a custom background to your meeting/lunch party

Add a birthday-themed Zoom background to spice up your next virtual lunch party with a dash of birthday magic.

To make the birthday Zoom background a hit, take a moment to choose something that matches the remote employee's personality and style. You'll find loads of options on popular websites like Canva and Unsplash, plus Zoom's own library of virtual backgrounds.

Found the perfect background? Share it with your team by sending it via email or posting it on Slack. Urge everyone to set it as their virtual background during the lunch party and get ready to watch the festivities kick off!

9. Turn them into a cartoon

Look for a professional cartoonist online who can create a cartoon version of the remote employee. You can never go wrong with freelance websites like Upwork or Fiverr when it comes to creatives, but even a quick Google search works.

Provide the cartoonist with reference images of the remote employee, including photos of their face and any other distinguishing features. Share information about their personality or interests to help the cartoonist capture their likeness.

Work with the cartoonist to create a design that reflects the remote employee's personality and style. You could also consider adding some birthday-themed elements to the design, like balloons or a cake. 

The end result will be a fun gift that is sure to bring a smile to your employee's face.

10. Weekend getaway on the company

A girl smiling with lots of confetti

Imagine the excitement and gratitude they'll feel when you offer them the chance to escape from the daily grind and unwind in a beautiful, relaxing destination — provided you’ve got the budget. 

To make the most of this gesture, be sure to choose a destination your remote employee will love. Are they a beach person or a mountain person? Do they enjoy outdoor activities like hiking or water sports? Or would they prefer a more laid-back experience? 

Consider their interests and passions to help you select the perfect location.

Once you've chosen a destination, it's time to start planning. Book a comfortable and enjoyable accommodation, such as a hotel or Airbnb, and prepare an itinerary with activities the remote employee will enjoy. You can arrange for them to go sightseeing, hiking, or visit local attractions. For a more relaxing experience, consider booking a spa day, wine tasting, or other experiences that will create lasting memories.

Finally, take care of the travel arrangements, including transportation to and from the destination. If your remote employee is driving, consider covering their gas expenses. 

11. Send a discount to their favorite restaurant

Another thoughtful way to celebrate your remote employee's birthday is by sending them a discount to their favorite restaurant or family event.

To make this happen, you'll need to do a little detective work. Start by asking your employee directly or checking their social media profiles to find out their preferred spot. Then see if their favorite spots offer any discounts or deals through their website or social media pages. It's worth taking a few minutes to check, as you could save yourself some serious cash while making them feel valued.

Make sure your employee has all the information they need to redeem the discount or deal, whether that's a promo code, a special link, or specific instructions on when to show up.

By going the extra mile to recognize and reward your remote employees, you'll show them that you care about their happiness and well-being, both inside and outside of work.

Celebrate your remote employee's birthday with Hoppier

Celebrating a remote employee's birthday is an important gesture that goes a long way in boosting team morale and showing your appreciation. And there are plenty of ways to make them feel appreciated and valued, from virtual parties and e-cards to personalized gifts and experiences. 

By taking the time to plan something special, you can help foster a positive and supportive work environment and encourage remote employees to feel more connected to their team. You can also schedule a call with us about creating personalized Hoppier virtual cards for your employees.

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Make Hoppier your unfair advantage today, schedule a demo


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